Your Comprehensive Fleet Management Solution

Dashboard

The Dashboard is tailored for drivers with Level 1 access. Drivers will see a complete list of their PCNs (Penalty Charge Notices) and NIPs (Notices of Intended Prosecution), including:

• PCNs: Reference number, location, status, and charge details.
• NIPs: Offense date, vehicle registration, and the nature of the offense.

For users with higher access levels (Management), this dashboard can be customized as per the customer's needs. This ensures that drivers and managers have the exact information they require.

PCN System

Our PCN (Penalty Charge Notice) system simplifies managing tickets. Key features include:

• Add PCN: Enter all necessary details such as driver name, reference number, date, location, and vehicle registration. Attach the scanned PDF ticket, and the system will automatically email the driver and CC a manager. Duplicate tickets are prevented to avoid multiple charges.
• Unpaid Tickets: All unpaid tickets are shown in this section. Once paid, they are moved to the Paid section.
• Edit PCN: You can update the status and charge of a ticket, but you cannot modify critical details.
• Authorized Parking: If a driver is authorized to park in contravention areas, their tickets are flagged and marked with a £0 charge. You can log authorization details, including driver, vehicle, date, and reason.
• Inform Drivers & Finance: Drivers are automatically notified when a ticket is added. If no email is on file, you can manually trigger an email from the system. For finance, the system allows you to track tickets over 10 days old and send them directly to finance with a single click.
• Search: Search tickets by employee number or PCN reference to view ticket status, details, and attached documents.

NIP System

The NIP (Notice of Intended Prosecution) system helps you manage police notices efficiently. Key features include:

• Add NIP: Log NIP details like offense date, driver name, vehicle registration, NIP reference, and the method of reply (post or online). The person submitting the form is recorded for accountability.
• Search NIP: Search by employee number to see all NIPs associated with a specific driver, complete with offense details and tracking of responses.

Driver Management

Manage your fleet's drivers efficiently with a color-coded system for tracking compliance:

• Green: Drivers who were checked in the last 6 months.
• Red: Drivers missing required details.
• White: Drivers with complete information but not yet verified or there is a issue.

You can add new drivers, update their profiles with driving license information, and track risks such as penalty points and NIPs.

Fleet Management

FleetHub’s comprehensive fleet management system helps you stay on top of your vehicles:

• Vehicle Tracking: Track vehicle availability, service due dates, MOT schedules, and more.
• Repairs: View vehicles awaiting repairs (VOR) and maintain a detailed service history for each vehicle.
• Add & Update Vehicles: Add new vehicles with registration numbers, brand, model, and key service details. Update their records as necessary, with flagged alerts for service dates, MOT, road tax, and more.

CheckSheet System

Automate vehicle inspections and stay on top of fleet compliance with FleetHub’s CheckSheet system. Features include:

• Daily CheckSheets: View and manage all completed checksheets, track results by vehicle or driver, and print reports.
• Create Templates: Customize vehicle inspection templates with mandatory fields like photos or comments. You can flag critical issues automatically, ensuring nothing is overlooked.
• Flag Issues: Automatically flag vehicles as VOR (Vehicle Off Road) if critical issues arise during inspections, helping you maintain safety and compliance.